POSITION TITLE: SENIOR CONSTRUCTION ADMINISTRATOR

DIVISION: Acquisition & Development – Construction Department


POSITION PURPOSE:

The Senior Construction Administrator is in charge of managing all aspects of Construction Department policies and procedures as well as assigned new-build or renovation construction projects. The Senior Construction Administrator is responsible for delivering projects “on time, on budget”, compliance with the National Church Residences Design Standards, compliance with all Department procedures and management of the construction schedule on behalf of the organization.



ESSENTIAL FUNCTIONS AND BASIC DUTIES:

a. Manage and hold all Construction Department meetings and ensure attendance and document compliance by all Department members. b. Manage Construction Department workload assignments in collaboration with the VP of Design & Construction Management. c. Lead all aspects of the renovation project “Meet & Greets” and staff preconstruction meetings on behalf of the Department. d. Responsible for the standardization of Construction Department procedures, documentation and the compliance with those procedures. e. Manage all “high risk” projects determined in collaboration with the VP of Design & Construction Management. f. 100% draw attendance at LIHTC and high-risk construction projects; 80% draw attendance at medium/low-risk construction projects. Ensure all Field reports from these meetings are distributed in an accurate and timely manner. g. Ensure project budget is maintained and project construction contingency is used in compliance with agency/ National Church Residences expectations. h. Attend all pre-construction meetings with the Architect, contractor, staff/residents and other stake-holders and ensure documentation of meeting topics are distributed (Minutes.) i. Ensure that Environmental Workbook is maintained during construction and hand-off of Environmental Workbook to Property Manager/RPL.


j. Ensure all Certificates of Occupancy, Permission to Occupy, Substantial Completion and Item of Delayed Completion documents are received and filed in a timely manner. k. Ensure warranty/O&M manual/As-built procedures are followed and attend 9month and 11-month warranty review inspections. l. Attend monthly Project Update Meetings and distribute information on project schedule and construction progress. o When the project delivery is phased, provide “easy reference” Construction Delivery Schedule for each Monthly Project Update Meeting. m. Ensure that contractual obligations relating to the Contract for Construction, Owner Architect Agreement or any financial obligations are met and manage those relationships with our project partners (Architect/GC/HUD/ Housing Agencies/Syndicator/Inspectors/etc.) relating construction requirements and compliance during construction & post-construction. n. Ensure all National Church Residences Design Standards, LEED/green requirements are being maintained during the course of construction o. Ensure communication to Housing and Healthcare operations managers relating to construction schedules and activities are properly delivered and maintained and ensure projects receive proper certifications and licensing as required for each facility. p. Manage construction schedule to ensure accurate/timely reporting back to Relocation Manager and FF&E Procurement and Design Manager.


PERFORMANCE MEASUREMENTS:

Successfully manage the project budget, schedule and quality compliance for each new-build or renovation project assigned. Perform in accordance with the policies, procedures and guidelines of the Construction Department and the Acquisitions & Development Department.



QUALIFICATIONS

Education/Certification: Bachelors Degree

Experience Required: 4-8 years of project or construction management experience preferably in the field of multi-family affordable housing or a related field. Must be LEED Green Associate Accredited.



Skills/Abilities: Excellent verbal and written communication skills, including public speaking experience; Well organized and able to manage and prioritize people/projects/tasks; Ability to manage multiple projects, budgets and schedules; Ability to work with various stakeholders in order to gain consensus and provide positive outcomes; Ability to critically analyze policies and procedures and provide guidance in the management and revision of those systems; Proficient in Microsoft Word, PowerPoint, Microsoft Project, Outlook, Excel and other web-based construction management systems as required for this position.


PHYSICAL ACTIVITIES AND REQUIREMENTS OF THIS POSITION

70% travel required.

WORKING CONDITIONS: Normal, 70% travel required within the United States and Puerto Rico.


MENTAL ACTIVITIES AND REQUIREMENTS OF THIS POSITION

REASONING ABILITY: High

MATHEMATICS ABILITY: Intermediate

LANGUAGE ABILITY: English proficient

SUPERVISION RECEIVED: Low

WORKING CONDITIONS: Desk Job, 70% travel with Construction Site Visits

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ancestry, military status, disability, genetic information and/or any other characteristics protected by applicable law.

The Senior Construction Administrator is in charge of managing all aspects of Construction Department policies and procedures as well as assigned new-build or renovation construction projects. The Senior Construction Administrator is responsible for delivering projects “on time, on budget”, compliance with the National Church Residences Design Standards, compliance with all Department procedures and management of the construction schedule on behalf of the organization. ESSENTIAL FUNCTIONS AND BASIC DUTIES:a. Manage and hold all Construction Department meetings and ensure attendance and document compliance by all Department members. b. Manage Construction Department workload assignments in collaboration with the VP of Design & Construction Management. c. Lead all aspects of the renovation project “Meet & Greets” and staff preconstruction meetings on behalf of the Department. d. Responsible for the standardization of Construction Department procedures, documentation and the compliance with those procedures. e. Manage all “high risk” projects determined in collaboration with the VP of Design & Construction Management. f. 100% draw attendance at LIHTC and high-risk construction projects; 80% draw attendance at medium/low-risk construction projects. Ensure all Field reports from these meetings are distributed in an accurate and timely manner. g. Ensure project budget is maintained and project construction contingency is used in compliance with agency/ National Church Residences expectations. h. Attend all pre-construction meetings with the Architect, contractor, staff/residents and other stake-holders and ensure documentation of meeting topics are distributed (Minutes.) i. Ensure that Environmental Workbook is maintained during construction and hand-off of Environmental Workbook to Property Manager/ RPL.j. Ensure all Certificates of Occupancy, Permission to Occupy, Substantial Completion and Item of Delayed Completion documents are received and filed in a timely manner. k. Ensure warranty/ O&M manual/ As-built procedures are followed and attend 9 month and 11-month warranty review inspections. l. Attend monthly Project Update Meetings and distribute information on project schedule and construction progress. o When the project delivery is phased, provide “easy reference” Construction Delivery Schedule for each Monthly Project Update Meeting. m. Ensure that contractual obligations relating to the Contract for Construction, Owner Architect Agreement or any financial obligations are met and manage those relationships with our project partners (Architect/ GC/ HUD/ Housing Agencies/ Syndicator/ Inspectors/etc.) relating construction requirements and compliance during construction & post-construction. n. Ensure all National Church Residences Design Standards, LEED/green requirements are being maintained during the course of construction o. Ensure communication to Housing and Healthcare operations managers relating to construction schedules and activities are properly delivered and maintained and ensure projects receive proper certifications and licensing as required for each facility. p. Manage construction schedule to ensure accurate/timely reporting back to Relocation Manager and FF&E Procurement and Design Manager. PERFORMANCE MEASUREMENTS:Successfully manage the project budget, schedule and quality compliance for each new-build or renovation project assigned. Perform in accordance with the policies, procedures and guidelines of the Construction Department and the Acquisitions & Development Department. QUALIFICATIONS - Education/ Certification: Bachelors Degree. Experience Required: 4-8 years of project or construction management experience preferably in the field of multi-family affordable housing or a related field. Must be LEED Green Associate Accredited. Skills/ Abilities: Excellent verbal and written communication skills, including public speaking experience; Well organized and able to manage and prioritize people/projects/tasks; Ability to manage multiple projects, budgets and schedules; Ability to work with various stakeholders in order to gain consensus and provide positive outcomes; Ability to critically analyze policies and procedures and provide guidance in the management and revision of those systems; Proficient in Microsoft Word, PowerPoint, Microsoft Project, Outlook, Excel and other web-based construction management systems as required for this position. PHYSICAL ACTIVITIES AND REQUIREMENTS OF THIS POSITION 70% travel required.

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